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Emergency Response Plan (ERP)

This page lists parts of the RI DEM Emergency Response Plan (ERP) with links to the full text (in pdf format). To view a particular planning document, just click on its name or the nearest link above it. You can find the name for a particular part of the ERP through a key-word search or by browsing an appropriate section below:


Title Page

Table of Contents (Printer-Friendly)

 

See also:

US Department of Homeland Security National Response Framework (January 2008) .

Rhode Island State Emergency Operations Plan (SEOP, 2004)


Section 1 – INTRODUCTION

1-1 INTRODUCTION

  • Purpose of the Plan
  • Scope of the Plan
  • Priorities in Incident Response


1-2 DEFINITION OF EMERGENCY RESPONSE

  • What are Emergencies?
  • Types of Hazards
  • What are the Elements of Response?


1-3 INCIDENT SEVERITY

  • When Do Incidents Become Emergencies?
  • Severity Scales
  • For Oil Spills
  • For Releases of Hazardous Material


1-4 LEGAL AUTHORITY

 


Section 2 – NOTIFICATIONS


2-1 REQUIRED EMERGENCY NOTIFICATIONS FOR ALL HAZARDS

  • DEM Hot-line
  • DEM Office of Emergency Response
  • RI EMA
  • Conditional Notifications
  • When Public Health Has Been or May Be Affected
  • Department of Health (HEALTH)
  • When Explosive Are Found or Suspected
  • State Fire Marshall
  • When Radiological Hazards Are Found or Suspected
  • RI EMA
  • HEALTH
  • Additional Support
  • When Oil or Hazardous Substances Have Been or May Be Released
  • National Response Center (NRC)
  • Environmental Protection Agency (EPA)
  • Massachusetts Department of Environmental Protection (DEP)
  • Connecticut Department of Environmental Protection (DEP)
  • When Shoreline or Wetland Has Been or May Be Affected
  • For Coastal Resources (CRMC)
  • For Freshwater Wetlands (DEM)
  • When Animal Health Has Been or May Be Affected
  • State Veterinarian
  • USDA-APHIS Veterinary Services
  • When a Culturally Significant Site Has Been or May Be Affected
  • RI Historical Preservation and Heritage Commission (RIHPHC)
  • Narragansett Indian Tribal Historic Preservation Office (NITHPC)
  • Locating Heritage Sites
  • When Response May Require Support for Debris or Waste Disposal
  • Rhode Island Resource Recovery Corporation (RIRRC)
  • When an Incident Poses An Economic Emergency
  • Rhode Island Economic Development Corporation (EDC)


2-2 RECOMMENDED NOTIFICATIONS IN-STATE

  • State and Local Public Officials
  • Media
  • DEM Administrators and Their Successors
  • Harbor Masters
  • RI Beaches
  • Other Stakeholders
  • Commercial Fishing Organizations
  • Agricultural Operations
  • Environmental Organizations


2-3 SUPPORT FOR EMERGENCY RESPONDERS

  • Federal Contacts
  • Rhode Island Police Departments
  • Rhode Island Fire Departments
  • Hospitals Serving Rhode Island
  • Walk-in Medical Clinics In Rhode Island
  • Air Ambulances
  • Contract Laboratories
  • Contract Remediators

 


Section 3 – A CHECKLIST OF EMERGENCY RESPONSE ISSUES


3-1 NOTIFICATIONS (3-1-1 to 3-1-3)

See also Section 2 – NOTIFICATIONS

SITE CONTROL

  • Hot Zone
  • Warm Zone
  • Cold Zone


3-2 PRIORITES

  • Priorities for Response to Release of Pollutants
  • First Thoughts on Major Oil Spills


3-3 EMERGENCY SUPPORT FUNCTIONS (ESF) FOR ALL HAZARD

3-4 ASSETS FOR SUPPORT OF EMERGENCY RESPONSE

 

Section 4 – POLICIES AND STANDARD PROCEDURES FOR DEM EMERGENCY RESPONDERS


4-1 OFFICE OF EMERGENCY RESPONSE PROCEDURES

  • Duties Of The Office Of The Emergency Response Administrator
  • Significant Events
  • DEM Emergency Response On-Call Function
  • On-Call Responsibilities and Requirements of Emergency Response Staff
  • On-Call Schedules
  • Emergency Call-in Premium Pay
  • Authorized Overtime
  • Communications
  • Case Tracking
  • Dress
  • ER Vehicles
  • Vehicles Use
  • Vehicle Equipment
  • Media Management
  • DEM Communications Office
  • Guidelines for Media Relations
  • Completion of Forms
  • Reimbursement of Expenses
  • Responsible Party Reimbursement
  • RP Cost Recovery Process
  • Administrative Hearing Process
  • DEM Action Against the RP
  • Oil Spill Liability Trust Fund Reimbursement
  • Payment
  • Notifications
  • DEM Emergency Responders
  • Contractors
  • Additional Support

See also Section 2 – NOTIFICATIONS


4-2 FORMS


4-3 GUIDE TO RADIO COMMUNICATIONS STANDARDS

  • General Procedure
  • Speech Technique
  • Use of Audio Equipment
  • Method of Speech
  • Aids To Accuracy
  • Rules For Spelling
  • Rules For Figures
  • Radio Checks, Signal Strength and Readability
  • Initiating a Radio Check
  • Signal Reporting – Signal Strength and Readability
  • Transmitting a Message
  • Relay
  • Repetitions
  • Corrections
  • Canceling Messages
  • Do Not Answer Transmissions
  • Read Back
  • Receipt
  • Acknowledgment of Messages
  • Verifications
  • Break-In Procedure
  • Appendix: Prowords (Standard Procedure Words)

 


Section 5 – EMERGENCY RESPONSE SAMPLING PROCEDURES

 

5-1 OVERVIEW

  • Purpose and Types
  • General Considerations
  • Purposes For Sampling
  • Information
  • Disposal
  • Criminal and Enforcement
  • Types Of Samples
  • Abandoned Materials
  • Spills
  • Soil
  • Surface Water
  • Groundwater
  • Types of Chemicals
  • Known
  • Semi-known
  • Unknown
  • Safety Considerations
  • Record Management
  • Field Notebook
  • Sample Labels Chain-of-Custody
  • Chain-of-Custody Form
  • Transferring Samples
  • Photographs

 

5-2 SAMPLING EQUIPMENT

  • Collection Equipment
  • Solids Collection
  • Liquid Collection
  • Sample Jars and Containers
  • Cleaning Guide
  • Materials
  • Cleaning Procedures
  • Glass Items
  • Stainless Steel Equipment
  • Plastic or Teflon


5-3 SAMPLE COLLECTION

  • Sampling Procedures
  • Drum or Container Sampling
  • Soil/Sludge Sampling
  • Spill Sampling
  • Surface Water Sampling
  • Groundwater Sampling
  • Other Sampling Considerations
  • VOC Vials
  • Sampling Various Material Classes
  • Sample Security
  • Other Samples
  • Duplicate Samples
  • Background Samples
  • Sample Blanks
  • Composite Samples
  • Sample Preservation
  • Chemical Preservatives
  • Cooling
  • Analyses
  • Selection of Parameters
  • Parameters for Enforcement Cases


5-4 PACKING AND SHIPPING

  • Packing Procedures
  • Packing Samples
  • Shipping Procedures
  • DOT Regulations


5-5 FIELD TESTING

  • Purpose of Field Testing
  • Field Instruments
  • AIM Detector
  • Photoionization Detectors
  • Radiation Detectors
  • Colorimetric Indicator Tubes
  • HazCat Kit
 

Section 6 – PLANS FOR SPECIFIC TYPES OF INCIDENTS


6-1HAZARDOUS MATERIALS / ENVIRONMENTAL PROTECTION PLAN

See also:  Rhode Island Emergency Management Agency, “Emergency Support Function (ESF) 10:  Hazardous Material,” Appendix X to the “Basic Plan” in the Rhode Island State Emergency Operations Plan (SEOP, 2004)

  • Introduction
  • Situation and Assumptions
  • Disaster Situations
  • Planning Assumptions
  • Concept of Operations
  • Initial Notification of HazMat Emergencies - Principles and Procedures
  • Emergency Response Levels
  • On-Scene Response Operations – Flowchart
  • Response Organization - Incident Command System (ICS) and Safety
  • Organization and Responsibilities
  • All Tasked Agencies
  • State
  • Local
  • Federal
  • Non-governmental
  • Administration and Logistics
  • Plan Development and Maintenance
  • Authority
  • Definitions
  •  
  • Attachment A: DEM Notifications and Support (6-1-A)
  • Required Notifications
  • Conditional Notifications

See also Section 2 – NOTIFICATIONS

 

Attachment B: Notifying the National Response Center (NRC) (6-1-B)

  • Introduction
  • Reporting Requirements
  • Additional Support for Emergency Responders

 

Attachment C: Mutual Aid in Rhode Island (6-1-C)

  • Introduction
  • Rotation System
  • Communications and Control
  • Regional Control Centers
  • The Inter-city Fire Radio Network (INTERCITY)
  • Hazardous Materials Technician Teams
  • Mass Victim Decontamination Teams
  • Mass Casualty Incident (MCI) Supply / Support Trailers
  •  
  • Attachment D: Sample Broadcast Announcements (6-1-D)
  • Shelter in Place
  • All Clear
  • Evacuate
 

6-2 OIL SPILL PLANS

 

See also other relevant sections of this ERP, especially the Hazardous Materials / Environmental Protection Plan (6-1)


6-3 WILDLIFE INCIDENT RESPONSE


6-4 FISH KILL PLAN


6-5 HURRICANE PLAN


See also the Animal Disaster / Animal Care Plan (6-8)


6-6 PRESCRIBED FIRE PLAN

  • Incident Command System Template
  • Simple Prescribed Fire
  • Larger Prescribed Fire
  • DFE Personnel Qualified for These Incident Command Positions
  • Prescribed Fire Guidelines
  • Purpose
  • Prescribed Burn Treatment Proposal and Plan
  • Site Preparation Requirements
  • Fire Behavior Parameters
  • Ignition Method and Pattern
  • Mop-up and Monitoring Standards
  • Public Contacts to be Made
  • Approval
  • Go/No Go Process
  • Consultation
  • Post Burn Containment, Mop-up and Patrol
  • Personnel Guidelines For Prescribed Fire Operations
  • Purpose
  • Personal Training, Safety, and Fitness Requirements
  • Qualifications
  • Personal Protective Equipment (PPE)
  • Fitness


6-7 EMERGENCY RESPONSE PROCEDURES ON STATE BEACHES

  • Operational Relationships
  • Responding to accidents, Complaints and Emergencies
  • Emergency Duties of a Beach Manager
  • Emergency Duties of a Captain/Assistant Captain of the Lifeguards
  • Emergency Signals
  • Missing Person Procedure
  • Lightning and Thunder Procedure
  • Procedure on Rainy Days Without Lightning and Thunder
  • Severe Surf Procedure
  • Authorization


6-8 ANIMAL DISASTER / ANIMAL CARE PLAN

 

See also: 

State of Rhode Island Emergency Operations Plan, especially “Annex VI:  Emergency Support Function 6 – Mass Care, Emergency Assistance, Housing and Human Services” (2013).

Animal Disease Plan, Section 6-9 in the RI DEM Emergency Response Plan (ERP).
State of Rhode Island Regional Disaster Shelters Coordination Plan (August 2012).
Help for RI Cities and Towns in Preparing for Emergency Animal Care.
ICS Forms/Job Aids, Tools and Templates at the FEMA ICS Resource Center.
ICS Forms (Word fillable) from the FEMA EMI.
Animal Health Resources, Typed Resource Definitions (FEMA 508-1, 2005).
Animals in Disasters (NIH DIMRC).

Purpose

Scope

Situation and Assumptions

Concept of Operations

General

Phases of Emergency Management

Direction and Control

General

Response Requirements

Functions

Organization and Assignment of Responsibilities

Primary Agencies

Leadership

Support Agencies

Plan Development and Maintenance

Phases of Operations for Emergency Animal Care

Mitigation Phase

Preparedness Phase

Response Phase

Domestic Animals

Livestock

Recovery Phase

Activation Checklist

Authority and References

Definitions of Acronyms and Terms

 

Appendix (6-8-App)

Large Animal Sheltering (6-8-App01)

 

Press Releases (6-8-PR)

Preparedness Phase Press Release (6-8-PR1)

Response Phase Press Release (6-8-PR2)

Remediation Phase Press Release (6-8-PR3)

 

Advice for Animal Owners in an Emergency (6-8-A)

Prepare Pets for RI Emergency (Tri-fold brochure)
Where Do We Go?
(6-8-A9)

Motels (6-8-A10)

Kennels (6-8-A11)

Preparedness for Pets (6-8-A1)

Preparedness for Livestock (6-8-A2)
Preparedness for Horses (6-8-A12)

Preparedness for Birds and Exotics (6-8-A3)
Pet Emergency Information Sheet (6-8-A17)
Equine Emergency Information Sheet (6-8-A15)

Response for Pets (6-8-A4)

Response for Livestock (6-8-A5)
Response for Horses (6-8-A13)

Response for Birds and Exotics (6-8-A6)

Remediation for Pets (6-8-A7)
Remediation for Horses (6-8-A14)

Lost Pet Flyer Template (6-8-A8)
Ten Tips on Coping With the Loss of Your Pet (6-8-A16)

Rhode Island Guide to Operation of Emergency Pet Shelters(6-8-SOM)

Purpose

Priorities

Services That Emergency Pet Shelters Provide
Incident Severity and Response Levels
Organization
Roles and Responsibilities

Animal Owners

Volunteers in Emergency Pet Shelter

Enrollment

Training

Code of Conduct

Common Tasks of Volunteers

Safety

Injuries

Stress

Animal Response Team Leader

Shelter Manager

Liaison

Operations

Safety Officer

Planning

Logistics

Communications

Animal Health

Transportation

Standard Operation Procedures

Inspect Facility

Configure Space in the Facility

Set Up the Facility Command Post

Post Signs

Establish Registration and Intake Area

Establish Kennel Areas

All Areas

Dog Area

Cat Area

Birds

Ferrets

Small Mammals

Reptiles

Arachnids

Housing Animals Off-site

Working Off-site

Animal Fatalities

Notifying the Owner

Disposal of Deceased Animals

Thoughts for Team Members

Disposition of Animals During Recovery

Contingencies for Threats to the Facility

Assess the Threat

When Threat to Health and Safety is Clear, Present or Imminent

When NOT an Immediate Threat to Health and Safety

Long Term Sheltering

Closing the Shelter

Forms (6-8-F)

Pet Owner Sheltering Agreement (6-8-F01)
Animal Record (6-8-F02)
Equine Record (6-8-F03)
Animal Daily Care (6-8-F04)
Animal Sign-out and Sign-in (6-8-F05)
Bite Report (6-8-F06)
Bite Protocol (6-8-F07)
Authorization for Emergency Veterinary Care (6-8-F08)
Shelter Release to Veterinary Care (6-8-F09)
Failure to Comply Notice (6-8-F10)
Animal Sighting and Rescue Request (6-8-F11)
Permit to Enter Property for Recovery (6-8-F12)
Truck Manifest for Emergency Evacuation (6-8-F13)
State of RI General Release of All Claims (6-8-F14)
Volunteer Duty Roster (6-8-F15)
Staff Sign-in and Sign-out (6-8-F16)
Log of Volunteer Hours (6-8-F17)
Phone Log (6-8-F18)
Shift Situation Report (6-8-F19)
Shelter Situation Report (6-8-F20)
Supply Request (6-8-F21)
Donations Received (6-8-F22)

 

Signage (6-8-S)

Control Your Pet (6-8-S01)
Arrow (6-8-S02)
Registration Area (6-8-S03)
Banding Area (6-8-S04)
Dog Walk Area (6-8-S05)
Loading Area (6-8-S06)
Isolation Area (6-8-S07)
Exit (6-8-S08)
Bite Warning and Quarantine (6-8-S09)

 

See also: 

Help for RI Cities and Towns in Preparing for Emergency Animal Care.

Animal Disaster / Animal Care Plan, Section 6-8 in the RI DEM Emergency Response Plan (ERP).
State of Rhode Island Emergency Operations Plan, especially “Annex VI:  Emergency Support Function 6 – Mass Care, Emergency Assistance, Housing and Human Services” (RIEMA).
State of Rhode Island Regional Disaster Shelters Coordination Plan (RIEMA and ARC).

6-9 ANIMAL DISEASE PLAN

Introduction

Response to “Highly Likely” Scenarios

Presumptive Positive Case Response

Confirmed Positive Case Response

Presumptive Positive (Secondary Case) Response

Confirmed Positive (Secondary Case) Response

Returning to Disease Free Status

Animal Disease Response Incident Command Structure (ICS)

Quarantine And Surveillance Zones

Infected Zone

Protocol for Establishment and Maintenance

Surveillance or Movement Control Zone

Protocol for Establishment and Maintenance

Guidelines

Depopulation and Disposal – Carcass Disposal Team

Cleaning and Disinfecting (C+D) – Biosecurity Team

Animal Welfare

Equipment

Indemnity and Appraisal

Milk and Milk Products

Meat

Zoological Parks

Germplasm Centers

Glossary and Acronyms

 

See also:

DEM, Emergency Response Site Safety Plan (4-2-9)

USAHA, Animal Diseases (a.k.a. “The Grey Book”), rev. 2008 7th ed.

FAO, Manual on Procedures for Disease Eradication by Stamping Out

NASPHV, Compendium of Measures to Prevent Disease Associated With Animals in Public Setting, 2006

 

ANIMAL DISEASE RESPONSE PROTOCOLS

Strategy for Staffing Animal Disease Emergency Response Teams (6-9-1)

Teams

Surveillance Teams

Euthanasia Teams

Disposal Teams

Cleaning and Disinfectant Teams

Biosecurity Teams

Sources of Team Staff

Veterinarians

Veterinary Technicians/Paramedics

Industry Experts/ Animal Handlers

Enforcement Officers

Disposal Specialists

Biosecurity Team (6-9-2)

Qualifications

Responsibilities

Equipment

Biosecurity Dos and Don’ts (6-9-3)

Preparation For Euthanasia of Livestock in Disease Eradication (6-9-4)

Standard Methods of Euthanasia

Euthanasia Equipment and Supplies – Euthanasia Kits

Euthanasia Personnel Sources and Training

Public and Media Relations – Animal Rights and Activism

Mental Health Services for Euthanasia Personnel and Animal Owners

References Concerning Acceptable Methods and Animal Welfare

Quarantine Notice Template (6-9-5)

Contacts For Animal Disease Emergency Response (2006) (6-9-6)
Personal Protective Equipment for Go Kits in Animal Disease Response (6-9-7)
NVSL, Methods for Shipping Specimens to NVSL- Ames NVSL, Laboratory-Related Forms NVSL, Form 10-4, Specimen Submission

Delegation of Authority to National Incident Management Team (IMT) – Draft (6-9-8)

 

FOOT-AND-MOUTH DISEASE (FMD) ANNEX (6-9-FMD)

DEM Roles and Responsibilities For FMD Response (Exercise, 2002) (6-9-FMD1)

Disinfectants For FMD – For Field Use (6-9-FMD2)

 

AVIAN INFLUENZA (AI) ANNEX (6-9-AI)
Avian Influenza Response Plan (for all strains)

Introduction

Purpose

Scope of Operation

Mission

Mission Statement

Goals and Objectives

Statutes and Regulations

Situation

Poultry in Rhode Island

Avian Influenza

Categories and Phases of AI Risk and Response

Emergency Planning Matrix

Risk Assessment

Triggers and Strategies for Levels of Response to AI in Birds

Public Health Issues

Organization

Direction and Control

Incident Management

Premises Identification and GIS

Concept of Operations

Prevention

Preparation

Response

Communications

Response Plan Execution

Quarantine and Movement Control

Authority to Quarantine

Quarantine Zones

Epidemiology/Tracing

Surveillance

Biosecurity

Personnel Safety

Euthanasia

Disposal of Poultry and Products

Handling of Litter/manure

Environmental Testing

Cleaning and Disinfection

Valuation/Indemnity

Strategic Vaccination

Controlled Marketing

Wildlife Management

Recovery

Appendix

Emergency Disease Management Committee (6-9-AI-App01)

Glossary (6-9-AI-App02)

Tests for Diagnosis of AI (6-9-AI-App03)

Infection Protection for Workers (6-9-AI-App04)

Comparison of Air-Purifying Respirators (6-9-AI-App05)

Memoranda Of Understanding

DEM-HEALTH MOU Concerning Outbreaks of HPAI (6-9-AI-MOU01)

DEM-RIRRC Model MOU Concerning Landfill Disposal of LPAI Waste (6-9-MOU02)

Protocols

Biosecurity Recommendations for Reducing Everyday Risk of Introduction of Disease into a Poultry Flock (6-9-AI-P01)

Biosecurity Measures for Visitors to Poultry Farms (6-9-AI-P02)

Biosecurity Measures to Reduce Risk of AI During an Outbreak (6-9-AI-P03)

Triggers for Quarantine of a Premises (6-9-AI-P04)

Quarantine Guidelines (6-9-AI-P05)

Quarantine Notice (6-9-AI-P06)

Triggers for Zone Quarantine and Surveillance (6-9-AI-P07)

Notification of Contiguous Flocks (6-9-AI-P08)

Testing of Commercial Poultry and End of Premises Quarantine (6-9-AI-P09)

Testing of Small Flocks and End of Premises Quarantine (6-9-AI-P10)

Quarantine and Release of Poultry Dealers (6-9-AI-P11)

Quarantine and Release of Live Bird Markets Through Depopulation of Birds and Swine (6-9-AI-P12)

Revocation of Quarantine of Small Flocks (6-9-AI-P13)

Revocation of Quarantine of Commercial Poultry (6-9-AI-P14)

Sampling Small Flock Poultry Houses for AI (6-9-AI-P15)

Poultry Dealer Premises-Inspection Report (6-9-AI-P16)

Sampling Commercial Poultry Houses for AI (6-9-AI-P17)

Treatment of RI Poultry Markets During an AI Outbreak (6-9-AI-P18)

Testing Contact Flocks For AI Status (6-9-AI-P19)

Testing Trace-Back Trace-Forward Flocks For AI Status (6-9-AI P20)

Testing In the Controlled Zone for Birds Destined for Slaughter or LBM (6-9-AI-P21)

Testing In the Controlled Zone for Birds Not Destined for Slaughter (6-9-AI-P22)

Collection of Blood Samples for AI Surveillance (6-9-AI-P23)

Collection of Swab Samples for AI Surveillance (6-9-AI-P24)

Collection of Swab Samples From Dead Birds (6-9-AI-P25)

On-Farm Dead Bird AI Surveillance (6-9-AI-P26)

Disposition of Eggs from Non-Quarantined Flocks (6-9-AI-P27)

Disposition of Eggs From a Quarantined Flocks (6-9-AI P28)

Moving Birds to Slaughter from Test-Negative Flocks (6-9-AI-P29)

Moving Birds Not to Slaughter from Test-Negative Flocks (6-9-AI-P30)

Handling Litter, Cleaning and Disinfection for Revocation of Quarantine (6-9-AI-P31)

Cleaning and Disinfection of AI Positive Premises (6-9-AI-P32)

Post Cleaning and Disinfection Inspection Form (6-9-AI-P33)

Response to AI-Positive Crate Washing Facilities (6-9-AI-P34)

AI Vaccination Strategy (6-9-AI-P35)

Transport of AI-Positive Flocks or AI-Infected Materials For Off-Site Disposal (6-9-AI-P36)

Disposal (6-9-AI-P37)

In-House Composting of AI Carcasses (6-9-AI-P38)

See also:

CDC, Avian Influenza , especially Avian Influenza Infection in Animals

OIE, Avian Influenza and Terrestrial Animal Health Code Article 2.7.12

USDA, Avian Influenza (Bird Flu)

USDA, APHIS, Highly Pathogenic Avian Influenza Response Plan, The Red Book (August 2015)

USDA, APHIS, Standard Operating Procedures: Response Plan to a Report of Notifiable Avian Influenza Virus (2005)

US EPA, Registered Antimicrobial Products with Label Claims for Avian (Bird) Flu Disinfectants

USFWS, Early Detection and Response Plan for Occurrence of Highly Pathogenic Avian Influenza in Wild Birds

MONKEY POX ANNEX (6-9-MP)

Federal Ban (2003) (6-9-MP1)

Ban Cover Letter (6-9-MP2)

Regional and National Contacts (6-9-MP3)

 

LYMPHOCYTIC CHORIOMENINGITIS VIRUS (LCMV) ANNEX (6-9-LCMV)

Safe Pet Handling Practices and Recommendations (6-9-LCMV1)

LCM Veterinary Fact Sheet (6-9-LCMV2)

Pet Store Quarantine Order (6-9-LCMV3)

 

RABIES ANNEX (6-9-R)

Rabies Fact Sheet

Animal Bites and Rabies (RI Department of Health)

 

APPENDIX – SELECT USDA REFERENCES

APHIS, Policy for the Investigation of Potential Foreign Animal Disease/Emerging Disease Incidents (FAD/EDI) Veterinary Services Guide No. 12001.2 (June 5, 2014)

APHIS, National Animal Health Emergency Management System (NAHEMS) Guidelines Response Strategies: Highly Contagious Diseases. The latest version is available on-line via EMRS registration at or see the 2005 draft

NRCS, Conservation Practice Standard, Code 316, Animal Mortality Facility

NRCS, Conservation Practice Standard, Code 317, Composting Facility


6-10 MOSQUITO-BORNE ZOONOTIC DISEASE PLAN

EASTERN EQUINE ENCEPHALITIS (EEE) EMERGENCY RESPONSE PROTOCOL

Background

Monitoring

Decision Making

State / Municipal Interaction

Responsibilities

Aerial Larvicide and Adulticide Applications

Preparation

Aerial Coordinator

Communications Officer

Ground Crew

Equipment

Administrative Oversight

Governor's Office

DEM Administration

Ground Larvicide And Adulticide Applications

Background

Personnel

Administrative Controls

Truck-Mounted Spray Application

Larvicide Application

Backpack Application

Conclusion

Checklists For EEE ERP

Aerial Coordinator (6-10-C1)

Communications Officer (6-10-C2)

Cities and Towns – Truck-Mounted Spray Application (6-10-C3)

Cities and Towns – Larvicide Application (6-10-C4)

Cities and Towns – Backpack Application (6-10-C5)

Municipal Pre-Application Checklist (6-10-C6)

Aerial Applicators (6-10-A)

 

See also:

DEM, Mosquitoes, EEE, and West Nile Virus

DEM and Department of Health Response Protocol for Mosquito-Borne Diseases

Department of Health Surveillance For Eastern Equine Encephalitis (EEE)

Department of Health West Nile Virus

Department of Health Surveillance For West Nile Virus in RI

DEM, Pest Alerts


6-11 RADIOLOGICAL EMERGENCY INGESTION EXPOSURE PATHWAY PLAN

Introduction

DEM Responsibilities

Checklist of Activities for the Director of DEM or His/Her Designee

Sources

 

See also:

RI EMA, State of Rhode Island Ingestion Pathway Plan, especially Appendices D and H (2001).

RI EMA, “Annex A: Radiological Protection” in the Rhode Island State Emergency Operations Plan (SEOP, 2004).

USDA, APHIS, National Animal Health Emergency Management System (NAHEMS), Radiological Emergency Guidelines.  The latest version is available on-line via EMRS registration


6-12 DROUGHT PLAN

DEM Roles in Responding to a Drought (6-12-1)

Drought Response Plan for the Division of Agriculture (6-12-2)

Agricultural Wetlands Permit Application Form (6-12-3)

 

See also:

Water Resources Board Rhode Island Drought Management Plan


6-13 PLANT HEALTH EMERGENCY MANAGEMENT PLAN

Notice of Stop Sale (6-13-1)

Order of Quarantine (6-13-2)

Notice of Quarantine (Premises) (6-13-3)

Notice of Quarantine (Transportation) (6-13-4)

Notice of Quarantine and Public Hearing (6-13-5)

See also:

Plant Quarantine, Nursery Inspection, and Certification Guidelines

Pest Control Insurance Fund, Interstate Pest Control Compact (IPCC)

USDA-APHIS-PPQ

Electronic Manuals for PPQ Emergency Programs, USDA-APHIS-PPQ

Emergency Programs Manual, USDA-APHIS-PPQ

PPQ Incident Command System ,USDA-APHIS-PPQ

New Pest Response Guidelines, USDA—APHIS—PPQ

PestTracker, National Agricultural Pest Information System (NAPIS), Cooperative Agricultural Pest Survey (CAPS)

Northeast Plant Diagnostic Network

Plant Biosecurity Preparedness Plan for U.S. Agricultural Producers, University of Missouri Extension MP745


6-14 CONTINUITY OF OPERATION PLAN (COOP) FOR DEM

Purpose

Risks

COOP Response Levels

Level 1 – Part of Headquarters Affected

Level 2 – Headquarters Inaccessible

Level 3 – Headquarters and Immediate Surroundings Affected

Level 4 – Providence Metropolitan Area Affected

Crisis Response Team (CRT)

Responsibilities of the CRT

Safety

Planning

Staff Information

Public Information

Information and Communications Technology

Logistics and Transportation

Administration and Finance

CRT Structure

CRT Roster

Additional Resources and Contacts

Crisis Response

Protective Actions – Evacuation or Shelter in Place

Evacuation

Notification

Assembly

Shelter in Place

Terminating Protective Actions

Activating the COOP

Activation Decision

Relocation of Functions

Priority Services

Emergency Relocation Sites (ERS)

Relocation Issues and Resources

Appendix A:  Risk Assessment for Divisions of DEM (6-14-A)

Appendix B:  DEM Records Management Liaisons (6-14-B)

Appendix C:  Leadership Succession for DEM Offices (6-14-C)

Appendix D:  Recovery Services, Supplies, and Vendors (6-14-D)

Pandemic Flu Annex:  Pandemic Flu Annex


Section 7 – SAFETY AND HEALTH


Section 7A – EMERGENCY RESPONSE SITE SAFETY AND HEALTH PLAN

Introduction

Purpose

Distribution and Application

ER Staff Responsibilities

Hazard Recognition And Evaluation

Chemical or Hazardous Materials

Physical Hazards

Biological Hazards

Energy-Related Hazards

Weather-Related Hazards

Personal Work Practices

Exposure Pathways

Personal Protective Equipment (PPE)

Respirator Use

Training and Education

Assignment of Respirators

General Guidelines for Respirator Use

Decontamination

Training Standard

Field Exposure Log

Medical Monitoring

Participation in MMSP

Failure to Pass a Medical Examination

Accident And Incident Reporting

Accidents Involving Chemical Exposure

Program Evaluation


See also:

Emergency Response Site Safety Plan (4-2-9)

Section 7B – Personal Protective Equipment (PPE)

Section 7C – Specific Hazard Attachments

Section 7D – RI Dem Respirator Policy And Program


Section 7B – PERSONAL PROTECTIVE EQUIPMENT (PPE)


7B-1 OVERVIEW

Conditions for Protection

Level A (Highest)

Level B

Level C

Level D (Lowest)

Levels and Areas of Protection

Reevaluating Levels of Protection

Reasons to Upgrade to a Higher Level of Protection

Reasons to Downgrade to a Lower Level

Levels of Personal Protective Equipment (PPE)

Level A (Highest)

Level B

Level C

Level D (Lowest)

Elements of PPE

Head Protection

Eye Protection

Ear Protection

Foot Protection

Hand Protection

Body Protection

Drowning Protection

Breathing Protection

Escape Protection

PPE Performance Requirements

Chemical Resistance

Degradation

Effectiveness of Protective Materials Against Chemical Degradation

Penetrability

Permeability

Decontamination


7B-2 SUMMARY OF POLICY ON PERSONAL PROTECTIVE EQUIPMENT (PPE)

See also:

Emergency Response Site Safety Plan (4-2-9)

Section 7C – Specific Hazard Attachments

Section 7D – RI Dem Respirator Policy And Program


Section 7C – SPECIFIC HAZARD ATTACHMENT

All Hazards (7C-1)

Animal Bites (7C-2)

Benzene (7C-3)

Cold Stress (7C-4)

Confined Space Entry (7C-5)

Drums (7C-6)

Heat Stress (7C-7)

Helicopter (7C-8)

Hydrogen Sulfide (7C-9)

Insect Bites And Stings (7C-10)

Plants And Marine Animals (7C-11)

Pregnancy (7C-12)

Small Boats (7C-13)

Vehicle Operation (7C-14)


Section 7D – RI DEM RESPIRATOR POLICY AND PROGRAM


7D-1 OVERVIEW

Purpose

Scope

Responsibilities

Employee

Site Manger

Office Program Administrator

Department Program Administrator

Office of Human Resources

Conditions For APR Use

Oxygen

Knowledge of The Material

Selection of Cartridges For APRs

IDLH Levels

Warning Properties

Air Monitoring

Monitor Action Levels

Photo Ionization Vapor Detectors

Colorimetric Indicator Tubes

Combustible Gas Indicator

Radiation Detector

Emergency Situations

Buddy System

Escape Masks

Cleaning, Storage, And Inspection

Training

Fit Testing

Impediments

Medical Monitoring

SCBA Information

Glossary

APF – Assigned Protection Factor

APR – Air-Purifying Respirator

Department Program Administrator

Immediately Dangerous To Life and Health (IDLH)

Inhalation Hazard

Office and “Relevant Office”

Office Program Administrator

PAPR – Powered Air-Purifying Respirator

SAR – Supplied-Air Respirator

SCBA – Self-Contained Breath Apparatus

Site Manager


7D-2 PROTOCOLS (SOPs)

Orientation Program on Respirator Training and Fit Testing (7D-2-1)

Respirator Fit Test Protocol (7D-2-2)

Selection of a Respirator for Comfort (7D-2-3)

Respirator Face Piece Fit Testing (7D-2-4)

Sensitivity Check (7D-2-5)

Test Chamber Design (7D-2-6)

Qualitative Fit Test – Isoamyl Acetate Test (7D-2-7)

Qualitative Fit Test – Stannic Oxychloride Irritant Smoke Test (7D-2-8)

Functional Fit Test – Positive Pressure Test (7D-2-9)

Functional Fit Test – Negative Pressure Test (7D-2-10)

Proper Cleaning and Storing of Respirators (7D-2-11)


7D-3 FORMS

Respirator Medical Recertification Request (7D-3-1)

Employee Respirator Use Profile (7D-3-2)

Physician’s Opinion Letter – Medical Respirator Certification (7D-3-3)

Respirator Fit Test Data Collection Form (7D-3-4)

Respiratory Equipment Inspection Checklist (7D-3-5)

Required Information For Employees Using Respirators When Not Required Under The Standard (7D-3-6)

Medical Evaluation Questionnaire for Respirator Use (7D-3-7)


7D-4 APPENDIX – RESPIRATOR PROGRAMS OF RELEVANT RI DEM OFFICES

 

Agriculture

Personal Protective Equipment for Go Kits in Animal Disease Response (6-9-7)

Infection Protection for Workers in Environments That Present a Risk of AI Exposure (6-9-AI-P01)

Comparison of Air-Purifying Respirators For Protecting Poultry Workers (6-9-AI-P02)

USDA Operational Guidelines, PPE in Biologically Hazardous Environments

Emergency Response

Respirator Plan For Office of Emergency Response (7D-4-1)

 

 


Section 8 – JOB AIDS

See also US Coast Guard ICS Incident Management Handbook , May 2014


8-1 ALL TEAM MEMBERS


8-2 INCIDENT COMMAND SECTION

Incident Commander (8-2-1)

Deputy Incident Commander (8-2-2)

Information Officer (8-2-3)

Safety Officer (8-2-4)

Liaison Officer (8-2-5)

Agency Representative (Section to be determined) (8-2-6)


8-3 OPERATIONS SECTION

Operations Section Chief (8-3-1)

Staging Area Manager (8-3-2)

Protection and Recovery Branch Director (8-3-3)

Near-shore Protection Group Supervisor (8-3-4)

Strike Team or Task Force Leader (8-3-5)

Onshore Recovery Group Supervisor (8-3-6)

Disposal Group Supervisor (8-3-7)

Decontamination Group Supervisor (8-3-8)

Wildlife Branch Director (8-3-9)

Wildlife Rescue Group Supervisor (8-3-10)

Wildlife Rehabilitation Group Supervisor (8-3-11)


8-4 PLANNING SECTION

Planning Section Chief (8-4-1)

Situation Unit Leader (8-4-2)

Resource Unit Leader (8-4-3)

Documentation Unit Leader (8-4-4)

Environmental Unit Leader (8-4-5)

Technical Specialist Unit Leader (8-4-6)

Demobilization Unit Leader (8-4-7)


8-5 LOGISTICS SECTION

Logistics Section Chief (8-5-1)

Support Branch Director (8-5-2)

Supply Unit Leader (8-5-3)

Facilities Unit Leader (8-5-4)

Ground and Vessel Support Unit Leader (8-5-5)

Service Branch Director (8-5-6)

Medical Unit Leader (8-5-7)

Communications Unit Leader (8-5-8)

Food Unit Leader (8-5-9)


8-6 FINANCE/ADMINISTRATION SECTION

Finance/Administration Section Chief (8-6-1)

Time Unit Leader (8-6-2)

Procurement Unit Leader (8-6-3)

Cost Unit Leader (8-6-4)

Compensation/Claims Unit Leader (8-6-5)


Section 9 – PLAN TEMPLATES


9-1 EQUIPMENT DECONTAMINATION PLAN

Purpose

Site Specifics

Concept Overview

Certificate Of Decontamination

Methodology

T/V _________

Vessels

Confined Space

Containment Boom And Portable Equipment

Equipment Priority

Cleaning Process

Organizational Chart

Site Layout


9-2 OIL DISPOSAL PLAN

Interim Storage Plan

Transportation Issues

Other Issues


9-3 OIL SPILL SITE SAFETY PLAN

Instructions

Site Description

Site Organization

Entry Objectives

Site Control

Hazard Evaluation – Chemical Hazards

Environmental Monitoring for Chemical Hazards

General Site Safety and Health Procedures

Personal Protective Equipment

Decontamination Procedures

Sanitation and Personal Hygiene

Emergency Procedures

Emergency Medical Procedures

Emergency Fire Procedures

Evacuation Routes

Communication

Sign Up


9-4 SPILL DEMOBILIZATION PLAN

General Information

Personnel

Equipment

Responsibilities

Command

Operations Section Chief

Planning Section Chief

Logistics Section Chief

Finance Section Chief

Resources for Demobilization

General Plan for Demobilization


Section 10 – FORMS FOR INCIDENT COMMAND

See also ICS forms and other documents for emergency response at the National Incident Management System NIMS Download Center

 

ICS Forms in Excel Workbook


ER Incident Safety Plan (10-1)

ER Incident Safety Plan Worker Acknowledgement Form (10-2)

ICS Form Routing (10-3)

 

Individual ICS Forms:

IAP Cover Sheet – Incident Action Plan (10-4)

ICS Executive Summary (10-5)

ICS General Plan (10-6)

ICS Initial Incident Information (10-7)

ICS 201 – Incident Briefing (10-8)

Template for ICS 201 in MSWord

ICS 202 – Incident Objectives (10-9)

Template for ICS 202 in MSWord

ICS 203 – Organization Assignment List (10-10)

Template for ICS 203 in MSWord

ICS 204 – Division Assignment List (10-11)

Template for ICS 204 in MSWord

ICS 204a – Assignment List Attachment (10-12)

ICS 205 – Incident Radio Communications Plan (10-13)

Template for ICS 205 in MSWord

ICS 205a – Communications List (10-14)

ICS 206 – Medical Plan (10-15)

Template for ICS 206 in MSWord

ICS 207 – Organizational Chart (10-16)

Template for ICS 207 in MSWord

ICS 208 – Schedule of Meetings (10-17)

ICS 209 – Incident Status Summary (10-18)

Template for ICS 209 in MSWord

ICS 209-1 – Incident Status Update (10-19)

ICS 209-2 – IAP Marine Situation Status Summary (10-20)

ICS 210-OS – Status Change (10-21)

ICS 211 – Incident Check-in List (10-22)

Template for ICS 211 in MSWord

ICS 211e-OS – Check-in List (Equipment) (10-23)

ICS 211p-OS – Check-in List (Personnel) (10-24)

ICS 213 – General Message (10-25)

Template for ICS 213 in MSWord

ICS 214 – Unit Log (10-26)

Template for ICS 214 in MSWord

ICS 214a – Individual Log (10-27)

ICS 215 – Operational Planning Worksheet (10-28)

Template for ICS 215 in MSWord

ICS 215a – Incident Action Plan Safety Analysis (10-29)

Template for ICS 215a in MSWord

ICS 216 – Radio Requirements Worksheet (10-30)

Template for ICS 216 in MSWord

ICS 217 – Radio Frequency Assignment Worksheet (10-31)

ICS 218 – Support Vehicle Inventory (10-32)

Template for ICS 218 in MSWord

ICS 220 – Air Operations Summary (10-33)

Template for ICS 220 in MSWord

ICS 221 – Demobilization Checkout (10-34)

Template for ICS 221 in MSWord

ICS 222 – Supply/Materials Request (10-35)

ICS 223 – IAP Health and Safety Message (10-36)

ICS 224 – Crew Performance Rating (10-37)

Template for ICS 224 in MSWord

ICS 225 – Incident Personnel Performance Rating (10-38)

Template for ICS 225 in MS Word

ICS 226 – Long Term Planning Activities Worksheet (10-39)

ICS 230-OS – Daily Meeting Schedule (10-40)

ICS 231-OS – Meeting Summary (10-41)

ICS 232-OS – Resources at Risk Summary (10-42)

ICS 232a-OS – ACP Site Index (10-43)


APPENDICES


Appendix 1 – OIL SPILL FIELD OPERATIONS GUIDE (FOG) – ICS-OS-420-1 (Oil) (June, 2000), also available from the United States Coast Guard on-line

 

Introduction

Response Organization Development

Response Objectives and Strategies

Agency/Stakeholder Coordination

National/Regional Incident Command Responsibilities

Common Responsibilities

Incident Command

Operations Section

Planning Section

Logistics Section

Finance/Administration Section

Glossary and Acronyms

Resource Typing Guidelines

IAP Process And Meetings

ICS-OS Forms Index

Incident Situation Display


Appendix 2 – RHODE ISLAND OIL-SPILL SCIENCE PLAN (RIOSP)

See also SSEER Scientific Support

App 2-1 DEM/URI Cooperation

Memorandum of Understanding

Work Order

Frequently Asked Questions (FAQ)


App 2-2SCIENTIFIC SUPPORT FOR ENVIRONMENTAL EMERGENCY RESPONSE (SSEER) (Formerly part of the Bay Assessment & Response Team (BART)

SSEER Scientific Support

Roster of Support Scientists for SSEER

NRDA Expertise of Regional Scientists, 2003 (App 2-2-2)

Contractors Recommended by Regional Scientists, 2003 (App 2-2-3)


App 2-3 NATURAL RESOURCE DAMAGE ASSESSMENT (NRDA) PROCEDURES AND TERMS

Introduction

The NRDA Process

Pre-assessment Phase

Restoration Planning Phase

Restoration Implementation Phase

Basic Terms and Definitions

Baseline

Exposure

Incident

Injury

Natural Resources and Services

Oil

Pathway


App 2-4 PROTOCOLS (SOPs) – Objectives, Equipment, Parameters, Methods, References

Spill Modeling (App 2-4-1)

Water Sampling (App 2-4-2)

Sub-tidal Sediment Sampling (App 2-4-3)

Intertidal Infauna Sampling (App 2-4-4)

Biota/Tarbal Stranding Documentation (App 2-4-5)

Spill Source Sampling (App 2-4-6)

Shellfish Tissue Sampling (App 2-4-7)

Salt Marsh Reconnaissance (App 2-4-8)

Intertidal Sediment Sampling (App 2-4-9)


App 2-5 EQUPIMENT

Initial Field Response Kit (App 2-5-1)

Equipment for Protocols (App 2-5-2)


App 2-6 FORMS

Work Order for Scientific Support

Water Sample Field Log (App 2-6-1)

Sub-tidal Sediment Field Log (App 2-6-2)

Shoreline Segment Identification Data Sheet (App 2-6-3)

Biota/Tarball Stranding Data Sheet (App 2-6-4)

Spill Source Chain-of-Custody Form (App 2-6-5)

Salt Marsh Reconnaissance Data Sheet (App 2-6-6)

Intertidal Sediment Field Log (App 2-6-7)


Appendix 3 – GLOSSARY OF ABBREVIATIONS AND DEFINITIONS