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Rules and Regulations

Record Keeping

The FSMA Produce Safety Rule (PSR) requires a few specific records. Our goal is to help growers establish records to meet FSMA PSR requirements. Growers may want to or need to keep additional records to ensure that required practices are being carried out correctly to meet buyer requirements or for a third-party audit. Other documents like a Standard Operating Procedure (SOP) and Food Safety Plans may be helpful for implementing practices of your farm. Always advisable to check the PSA Grower Training curriculum and the PSR Regulation for more details.

All records for the PSR must include:
  • The name and location of the farm
  • Actual values and observations obtained during monitoring
  • A description of the covered produce (eg. Commodity name, variety, brand or any other identifier)
  • Location of the growing area, if applicable
  • Date and time that the activity occurred
Records for covered farms
  • Personnel Qualifications and Training
  • Agricultural Water
  • Biological Soil Amendments of Animal Origin
  • Equipment, Tools. Buildings, and Sanitation
Records for Qualified Exempt farms

To claim Qualified Exemption you must keep records that prove:

  • A rolling average of your total food sales for each of the previous three years, and
  • Documentation that the majority of those food sales go to qualified end users.

Quick Links

+ Pesticides
+ Animal Health
+ Marketing & Promotion
+ Plant Industry
+ Produce Safety
+ Mosquito Abatement
+ Farmland Topics
Contact Produce Safety
Ananda Fraser, Produce Safety Program Coordinator
RI Department of Environmental Management
Division of Agriculture
235 Promenade Street
Providence, RI 02908-5767
Phone: (401) 222-2781 ext. 2411
Abigail Phillips, Programming Service Officer
RI Department of Environmental Management
Division of Agriculture
235 Promenade Street
Providence, RI 02908-5767
Phone: (401) 222-2781 ext. 4501
Christopher Rueckel, Agriculture Marketing Specialist
RI Department of Environmental Management
Division of Agriculture
235 Promenade Street
Providence, RI 02908-5767
Phone: (401) 222-2781 ext. 4510